Current Year Secured Property Taxes

Secured taxes are real estate taxes. These taxes are a lien on a real property.

If sold or transferred the home or property during the year, you should forward the bill to the new owner.  Otherwise, you may note "sold to" with the new owner's name on the envelope and return it to the Tax Collector's office.  The new owner is responsible for paying secured property taxes.

The first year of owning a new home can be confusing because of the government cycle for assessing property and sending out tax bills.  Property tax bills are sent every September or October and are based on the property's assessed value on January 1st of that year. The first installment payment is due no later than December 10th, and the second installment payment is due no later than April 10th. 

Supplemental tax bills are sent out separately from the regular bills and cover the difference between the previous owner's assessed value and the new purchase price.  Because the County operates on a July-June fiscal year, some people will receive more than one supplemental tax bills depending on when the property was purchased or new construction was completed.

For example, if you bought your house on August 31st for $500,000 and the house was previously assessed for $200,000, the regular tax bill will be based on the previous owner's lower value as of January 1st. The seller should have paid part of the taxes (from July 1 to Aug 31) covering their ownership period up until escrow closed.  A supplemental tax bill, usually sent three to six months after the purchase,will cover taxes for the additional $300,000 in value for the current fiscal year. 

If you bought your house on May 31st, your tax bill would straddle two fiscal years. You would receive a supplemental tax bill for the pro-rated difference in value between April 1st and June 30th, and a second bill for the period July 1st to June 30th of the following year.

PLEASE NOTE:  If your taxes are impounded by your mortgage company, the supplemental taxes are generally not covered and the taxpayer must pay them separately!  Please call our office if you have any questions.

This is how secured property taxes are handled under Proposition 13 for the taxes incurred during transitions between sellers and buyers.  Property taxes under Prop. 13 are based on 1% of the purchase price of your home.  The bills may be higher than 1% due to special assessments in your taxing district for sanitation, water districts, vector control, bond issuances and Mello-Roos charges.

Pursuant to the Revenue and Taxation Code Section 2610.5, failure to receive a tax bill does not relieve the taxpayer of responsibility for payment, nor does it constitute cause for cancellation or waiver of penalties or costs should the bill become delinquent.

California Revenue and Taxation code 4985 allows for cancellation of penalties, costs or other charges associated with a tax delinquency if failure to make timely payment is due to "reasonable cause and circumstances beyond the taxpayer's control."  We understand that sometimes mail does go astray, sometimes credit card transactions fail to transfer, and sometimes electronic checks fail to be processed.  In these cases we require valid documentation which provides evidence that your payment was made timely.  In essence, it’s a judgment call of the Tax Collector’s office, and we require supporting documentation that would satisfy a Grand Jury investigation!  

Of course, you may disagree with the Tax Collector’s decision.  If you would like to appeal that decision, you may submit a “Claim for Refund” to the Clerk of the Board of Supervisors available at https://ptms.ocgov.com/eClaimForRefund/CFRWebFormInstructions.aspx.  If your claim is also denied, you may then litigate the matter in Superior Court.

What is NOT “beyond the taxpayer’s control”?

A. An example would be placing the tax payment into a US Postal Service drop box on the due date and the payment is subsequently postmarked with the next day’s postmark date. If you wait until the last day to mail your payment, please make sure you witness the postal employee hand-stamping the postmark on your mailing envelope. Otherwise, if we receive payment with a postmark after the due date it will be considered late and penalties will apply.

Other examples of unacceptable reasons include but are not limited to:

• you were confused about when property taxes were due
• you recently experienced financial hardship and could not pay on time
• you always pay your taxes on time
• you were on vacation and forgot to pay
• The mailman didn’t come...

What IS “beyond the taxpayer’s control”?

An example would be a medical emergency involving YOU on the last day to pay the taxes. Or, the death of an immediate family member occurs on the last day to pay the taxes. Or, theft of mail within the U.S. Postal Service’s control. And yes, we require documented proof to substantiate these claims!

Each request must stand on its own merit. The key is that the Tax Collector’s office must be convinced beyond doubt that the late payment was beyond the taxpayer’s control.

Annual tax bills are mailed once a year by November 1st, and can be paid in two installments. Every effort is made to get a copy of the tax bill to each property owner. To avoid penalties, you should check the status of your property taxes and/or request a duplicate bill by calling our office at (714) 834-3411 or emailing us at ttcinfo@ttc.ocgov.com.  Don't wait until it's too late and you are required to pay penalties. To request a change to the Mailing address on your tax bill, contact the Office of the Assessor at (714) 834-2939.

You may also be responsible for payment of supplemental property taxes. When property changes ownership or new construction occurs, the property is reassessed. If the property has been reassessed at a higher value, you will receive one or more supplemental tax bills in addition to the annual tax bill. If the property has been reassessed at a lower value, you may be due a refund.  The annual property tax bill must be paid in order to receive a supplemental tax refund.

Please contact your new lender for this information or call our office. If you are not sure, we recommend that you pay the property taxes yourself to avoid late penalties.  Duplicate payments will be refunded within 6 weeks of receipt.

To view and print a copy of the current year secured property tax bill, select the following link ocgov.com/octaxbill/. Please note property addresses and assessee names are not displayed on this version for privacy purposes in compliance with California Government Code section 6254.21.

To request a duplicate copy of a current year Secured Property Tax bill, please send an e-mail to ttcinfo@ttc.ocgov.com and include “Duplicate Tax Bill Request” in the subject line. The email should include the parcel number (APN) you are requesting and the name and mailing address you would like it to be sent.

To view and print a copy of the previous year tax bills, select the following link ocgov.com/octaxbill/. Please note that previous year tax bills will display the amounts due at the time the tax bill was originally issued. Any subsequent corrections or adjustments will not be included. If a payment deadline was missed, the amount due will be different then that which is reflected on the bill copy. Please note that property addresses and assessee names are not displayed on this version for privacy purposes in compliance with California Government Code section 6254.21.

You should direct your questions concerning property valuation to the County Assessor's Office at (714) 834-2727 or go to www.oc.ca.gov/assessor.

For general information on assessed values and exemptions, you may go to the Assessor Department website at www.oc.ca.gov/assessor, or you may call the Assessor at (714)834-2941. For specific information on exemptions, call: Homeowners' Exemptions at (714)834-3821, Veterans' Exemptions at (714)834-7689, Institutional Exemptions at (714)834-2779.

For the exact details you may contact a certified tax preparer or visit the California Franchise Tax Board.

 

If you purchased a home in a new development and cannot locate your tax bill with the parcel number provided, it is possible that the process of segregating the larger development into individually owned parcels has not yet been completed by the Office of the Assessor.  Once this process is completed, a property tax bill will be mailed to you and you will be provided with additional time to pay the bill.  To verify whether this is the case with your parcel, please call the Assessor at (714) 834-2727.

Lenders and financial institutions usually pay by wire in bulk just days prior to the payment due date even though your account may reflect the payment being made up to a month earlier.  We process multiple lender bulk payments received by wire, and it can take up to two weeks to reconcile and post to your account. Our website has the same up-to-date information that our customer service representatives are able to provide.  Please allow two weeks for processing to occur. Your parcel will be considered paid as of the date we received your lender's payment.

For properties that have been sold after the January 1st lien date, the new owner's property tax bill may be sent to the previous owner if our office is unaware the property has been sold.  If you do not receive a secured property tax bill by November 15th, contact our office at (714) 834-3411 and our taxpayer services representatives can send you a duplicate copy.   You may also email us at ttcinfo@ttc.ocgov.com and request a duplicate copy.  Please be sure to include your parcel number and mailing address (if different from the property address).

As the owner of property in Orange County, you are responsible for the payment of property taxes. If you are a new owner, taxes may have been prorated between the buyer and seller in escrow.  However, depending on when the escrow was completed, funds may not have been withheld for payment to the Treasurer-Tax Collector.  If you are uncertain whether the taxes were paid, you should check with your escrow officer or real estate advisor.  You may also contact our office at (714) 834-3411 or email us at ttcinfo@ttc.ocgov.com.